Color Card Specific Clock Prompts
If only certain employees need to be asked a clock prompt on one of our Z-Series clocks (or even the Tranz 380 clocks), and they use swipe cards, "color" cards can be given to select employees. These cards "identify" those employees that need to be asked the prompt.
If your client is not using swipe cards, there is still an option for this where the employees clock in using different buttons on the clock. Please see the article Alternate Clock Prompts for instructions on that process.
Swipe Card Color Cards
This method applies to client's that are using our mag stripe cards for their employees. It will not work for proximity cards.
The generic cards issued to employees are considered the default color: "Black". We can also encode different "colors" on your cards. Colors (red, blue or black) go into the stripe and are read differently by the reader. By having different colors on an employee's card, that employee can be an exception and be asked a clock prompt while employees that don't have that color are not asked the prompt.
First, an option must be turned on in Account Configuration or Miscellaneous Settings depending on whether you use TimeWorks or TimeWorksPlus.
In TimeWorks, this is found in the Accountant Menu / Settings for the currently selected client / Miscellaneous Settings.
- AlternateColor will be set to 'red' for our example's purpose. Click Save.
- Then, when setting up the Clock Prompts (Clock Prompts link from the Accountant Menu), we change the Color Restriction to 'red' and click Save.
In TimeWorksPlus the Account Configuration tab is found in the Accountant Menu / Client Configuration page.
- AlternateColor is found under the Physical (manual) clock options. You can set to 'red' for the purpose of this example.
- Then, when setting up the Clock Prompts (Clock Prompts link from the Processing Rules Page), we change the Color Restriction to 'red' and click Save.
If the employee has been given a 'red' encoded card, they simply presses 1 to clock in and will be prompted after swiping their card (assuming the prompt is set to collect on clock in).
If the employee does NOT have a card, yet you've set up the system the same way as in the steps above, the employee can still trigger a unique (to that employee) prompt by pressing 4 to clock in or 5 to clock out as opposed to 1 and 2.
**Note, this system does not work with WebClock. If the client also has employee's that use the WebClock to make punches, the system will not be able to tell if the employee is a red or a blue card holder it must prompt all employee's with all prompts that have been created. So prompts that would only come up when someone swiped a blue/red card and used the 4 or 5 key to make a punch would also show on the WebClock regardless of who was clocking in.
